1. All or Nothing Many people believe that going paperless is a black and white process where the whole office is converted to paperless in one giant implementation. On the contrary, we recommend a phased implementation where either one process, or one department, goes paperless. After testing, tweaking and perfecting a process/department, a new one is chosen and converted to paperless. A phased paperless implementation is preferable because it is less daunting and results in a higher likelihood of user adoption.
2. Electronic documents are less secure This myth stems from familiarity with paper and a comfort level people have with it just from working with it since the early days of modern business. This myth is completely false. Electronic documents are not susceptible to natural disasters like their paper counterparts. Fires, floods, and general degradation do not affect electronic documents. To protect from cyber attacks, electronic documents can be secured by firewalls and authentication requirements. They can also be backed up locally or to the cloud, on multiple types of mediums, to ensure disaster recovery in case of computer hardware failure.
3. People are still hesitant about going paperless and are generally closed off to the idea at first. The paperless office is the next evolutionary step in the way businesses work with their documents and drive their document-centric business processes. It’s time for people to open up to the concept and reap the numerous cost and time benefits a paperless office can offer.