Top 10 Reasons To Invest In ECM

Top 10 Reasons To Invest In ECM

Enterprise Content Management (ECM) software can truly transform the way an organization operates. Today’s leading ECM systems pack powerful document-centric features that afford benefits like data governance, document collaboration, metadata indexing, simple integration, process automation, and more.

Laserfiche ECM is no exception. A pioneer in the document management software space, Laserfiche has been leading and innovating the ECM market since the late 80’s. That’s ages ago in terms of the software industry. Laserfiche has a long and successful track record in bringing cutting-edge content management and process automation solutions to numerous industries like Government, Healthcare, Financial Services, Higher Education, Manufacturing, Property Management, and more.

Many businesses look at ECM software as just a capital expenditure to get rid of paper and open up some office space. ECM is far more than that. It’s expansive list of value packed features can fundamentally change the way you run your business.

The list below highlights the top ten reasons your company should invest in Laserfiche ECM, which will help your business realize massive ROI.

  1. Paper Cuts

Cut many paper related costs such as reams of paper, ink toner, paper storage, and shipping paper documents to clients/vendors. Did you know that ink toner is more expensive than champagne?!? Cheers to getting rid of that expense.

  1. Business Process Automation

Perhaps the most valuable feature of ECM is workflow automation. Workflow automation and digital forms allow businesses to streamline their repetitive, paper-based business processes like new employee applications in HR, Accounts Payable in Finance, and Contract Management in Legal. Let the robots do the busy work while you rake in the cash.

  1. Full-Text Searchability

Every document stored in Laserfiche becomes fully text searchable. Whether it’s an email, document, spreadsheet, scanned paper, or a mobile device photo, it is text extracted by Optical Character Recognition (OCR) technology and becomes fully searchable. It’s like having Google for your documents.

  1. Security

Laserfiche ECM provides granular security measures for your sensitive business data. Content repositories, folders, documents, even specific words, can be locked down and hidden from unauthorized users. Each user will have their own unique view of the content repository, based on their folder access rights, and they will only be able to perform certain actions, based on their user rights and privileges. Fort Knox would be proud.

  1. Document Sharing & Collaboration

Enhance document sharing and collaboration with Laserfiche’s numerous sharing tools. Email password-protected documents as attachments, share large files directly, give external participants access to a public document portal, or copy shortcuts to documents within the repository to coworkers with less access. Laserfiche makes it very easy to get your documents and data to the people who need to see them.

  1. Disaster Recovery

Laserfiche repositories are automatically backed up 3-4 times every day. In the event of a system crash, repositories can be restored in a matter of hours. So basically, the more stuff you keep in Laserfiche, the better off your company will be in the event of a disaster.

  1. Audit Trail Reporting

Content repositories are fully audited. This means that every action that every user takes while they’re logged into Laserfiche is tracked, from day one. Reports of this audit data can be compiled in a few clicks using Laserfiche’s user-friendly reporting dashboards.

  1. Simplify Records Management

Records Managers rejoice. With the pioneering concept of Transparent Records Management developed by Laserfiche, the tedious task of keeping track of records retention cycles is drastically streamlined and simplified. Build retention policies and apply them to custom record folders in the repository. Automatically route certain records to their appropriate folders so they inherit the assigned retention policy, then just sit back and wait for the system to notify you via email when certain records are up for destruction or offsite transfer.

  1. Anytime Anywhere Access

The Laserfiche document repository will be accessible anywhere you have internet. The desktop application, the web browser application, and the Apple/Android mobile app have you covered wherever you go. Access documents and participate in automated processes while you’re out of the office, from your laptop, tablet or mobile device.

  1. Intelligent Document Capture

Laserfiche offers many ways to get your documents and other content into your repository. Drag/drop files from your desktop, save MS Office documents and Outlook emails with one click, take photos of documents with your cell phone, or use a trusty old document scanner to scan paper files. Laserfiche can capture content from different locations and classify, index and store them automatically. Don’t get too close or you’ll get stored in the repository too.